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NDIS Admin & Compliance
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NDIS Assistant
NDIS Admin & Compliance
About the Job
We are seeking a reliable, highly organized, and detail-oriented NDIS Administrative Virtual Assistant to join our growing team. In this role, you will provide administrative and bookkeeping support to an Australian NDIS provider, ensuring daily operations run efficiently while maintaining accurate financial and participant records. The ideal candidate has experience with Xero, basic payroll processes, and general administrative support. You should be proactive, able to manage multiple priorities, and comfortable working independently in a fast-paced remote environment.
Key Responsibilities:
- Maintain accurate financial records, invoices, and bookkeeping data using Xero.
- Assist with basic payroll processing, including timesheet verification and payroll administration.
- Perform general administrative support, including data entry, document preparation, and digital file management.
- Organize and maintain participant, employee, and business records with a high level of accuracy and confidentiality.
- Manage emails, calendars, appointments, and scheduling to support day-to-day business operations.
- Prepare, update, and organize business documents, forms, and reports as required.
- Assist with invoice management, expense tracking, and reconciliation of financial records.
- Coordinate with internal team members and stakeholders to ensure administrative tasks are completed on time.
- Handle ad hoc administrative duties and provide virtual support across different areas of the business.
- Ensure all documentation is maintained in accordance with company procedures and Australian business standards.
Required Skills & Qualifications:
- Previous experience as an NDIS Virtual Assistant, Administrative Assistant, Executive Assistant, Bookkeeping Assistant, or similar administrative support role.
- Hands-on experience using Xero for bookkeeping, invoicing, or financial record management.
- Basic understanding of payroll processing and payroll administration.
- Excellent organizational, time management, and multitasking skills.
- Strong attention to detail with the ability to produce accurate work with minimal supervision.
- Excellent written and verbal English communication skills.
- Proficient in Shiftcare and Xero.
- Ability to work independently while meeting deadlines in a remote work environment.
- Experience supporting Australian businesses or NDIS providers is highly preferred.
Benefits & Application Process:
- 100% remote work.
- Follow AU business hours, no graveyard shifts.
- Weekly pay through Wise every Tuesday.