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Executive Assistant (Consultancy)
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Executive Virtual Assistant
Executive Assistant (Consultancy)
About the Job
We are seeking a highly organized and proactive Executive Assistant with strong (BD) support experience to join our team. This role will primarily support BD activities across North America (NA) and the Middle East & North Africa (MENA) regions, ensuring smooth coordination, client engagement, and scheduling efficiency. The ideal candidate has experience working with international companies particularly in the US and thrives in a fast-paced, cross-regional environment.
Key Responsibilities:
- Assist BD teams with day-to-day administrative and coordination tasks across NA 50% and MENA 50%.
- Initiate and maintain communication with prospective and existing clients.
- Send follow-ups, reminders, and outreach messages to support pipeline progression.
- Coordinate and schedule meetings, calls, and presentations across multiple time zones.
- Prepare meeting agendas, briefing notes, and track action items.
- Maintain and update CRM systems and BD trackers.
- Support proposal preparation and documentation as needed.
- Manage calendars and scheduling for BD leaders.
- Coordinate internal and external meetings, including logistics and documentation.
- Handle email correspondence and prioritize communications.
- Assist in preparing reports, presentations, and business materials.
- Ensure timely follow-ups on key deliverables and commitments.
- Must be available to work 6:00 AM to 1:00 PM Eastern Time (US) to align with North America operations.
- Flexibility to support MENA region time zones as needed.
Required Skills & Qualifications:
- Proven experience as an Executive Assistant or BD Assistant.
- Prior experience supporting BD.
- Experience working with international companies, especially US based organizations.
- Strong communication skills written and verbal in English.
- Excellent organizational and time management abilities.
- Ability to manage multiple priorities and stakeholders across regions.
- Proficiency in productivity tools like Google Workspace, Microsoft Office, HubSpot or Salesforce.
- Experience in remote or distributed team environments.
- Proactive and detail-oriented.
- Strong interpersonal and client-facing communication skills.
- High level of professionalism and discretion.
- Ability to work independently and take initiative.
- Adaptability in a fast-paced, cross-cultural environment.
Benefits & Application Process:
- 100% remote work.
- Follow US business hours.
- Weekly pay through Wise every Tuesday.